What does design coordination involve?

Every project accumulates inputs: planning consultants, engineers, specialists, statutory consultees. Coordination is the work of keeping all of them aligned inside one coherent design. We manage that alignment through design stages, integrating external requirements without letting the proposal fragment into a compromise of compromises.

Where Architectural Design sits in the RIBA process

0. Strategic Definition

1. Preparation & Briefing

2. Concept Design

7. Use

3. Spatial Coordination

6. Handover

5. Manufacturing & Construction

4. Technical Design

2. Concept Design

The design team explores options and massing, sets a sustainability approach, and prepares an order-of-cost estimate. Early conversations with planners may begin. By the end of this stage there's a preferred concept that meets the brief and budget.

3. Spatial Coordination

Design moves from ideas to a coordinated layout. Architecture, structure and building services are aligned so rooms, risers, fire strategy and servicing all work together. The result is a frozen arrangement with updated cost and risks understood.

Look at the whole process

How do clients benefit from coordination?

Clients feel the benefit as consistency: one design story across every drawing and report, fewer contradictions for planners and building control to query and a scheme that survives scrutiny because its parts agree with each other.

Multi-disciplinary coordination

We coordinate with planning consultants, engineers and specialists to keep design aligned across the team.

Integration of external inputs

External inputs are integrated into the design without compromising intent or coherence.

Alignment with planning and technical requirements

Design is aligned with planning, technical and regulatory requirements through ongoing refinement and review.

Who needs coordinating on a typical project?

More parties than most clients expect: planning and heritage consultants, structural and services engineers, landscape designers, specialist assessors for ecology, transport, acoustics or flood risk and the statutory consultees who comment on all of it. Each has their own priorities; coordination keeps their inputs serving one design.

A project we have worked on

Crematorium & Cemetery, Brentwood

Brentwood

Ecclesiastical
New Build
Public Sector

Set within beautiful, manicured grounds, the crematorium and cemetery provide a peaceful setting for remembrance and quiet contemplation. Planning consent was secured, with technical design progressed to Tender.

View project

FAQs

What does design coordination involve day to day?

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Managing information exchange between consultants, reviewing inputs against the design, resolving conflicts and keeping a single current version of the truth that everyone works to.

How is this different from project management?

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Project management runs the programme, budget and contracts; design coordination keeps the design itself coherent. The two work together, and we align with whoever holds the project management role.

Which specialists do you typically coordinate?

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Planning consultants, structural and services engineers, fire, acoustics, transport, ecology, landscape and heritage specialists, depending on what the project requires.

What problems does poor coordination cause?

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Contradictory information in the planning submission, redesign at technical stage and abortive consultant fees. Most late-project pain traces back to inputs that were never reconciled.

How do you keep everyone working to current information?

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Through disciplined issue protocols: numbered revisions, agreed exchange points and a clear record of what changed. Consultants always know which version is live.

Does coordination continue after planning?

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Yes, into technical design and construction, where the intensity increases. The earlier the habits are established, the smoother those stages run.

What our clients say

From schools to homeowners, we work closely with every client to deliver thoughtful, lasting architecture here’s what they’ve said about working with us.

Sarah Mitchell
Headteacher, Hollowbrook primary

AEC understood exactly what our school needed a space that was calm, practical, and inspiring for students and teachers alike. The whole process felt collaborative from day one, and the end result has had a real impact on daily school life.

James Carter
Private homeowner, Cambridge

Working with AEC was seamless. They listened carefully, challenged our thinking in the right ways, and delivered a design that just works — light, functional, and surprisingly cost-efficient. We couldn’t be happier with the result.

Ravi Patel
Director, Ashore housing development

AEC brought clarity and creativity to a complex residential scheme. Their technical knowledge and attention to detail kept the project on track and their team were genuinely great to work with.

Sarah Mitchell
Headteacher, Hollowbrook primary

AEC understood exactly what our school needed a space that was calm, practical, and inspiring for students and teachers alike. The whole process felt collaborative from day one, and the end result has had a real impact on daily school life.

James Carter
Private homeowner, Cambridge

Working with AEC was seamless. They listened carefully, challenged our thinking in the right ways, and delivered a design that just works — light, functional, and surprisingly cost-efficient. We couldn’t be happier with the result.

Ravi Patel
Director, Ashore housing development

AEC brought clarity and creativity to a complex residential scheme. Their technical knowledge and attention to detail kept the project on track and their team were genuinely great to work with.

Sarah Mitchell
Headteacher, Hollowbrook primary

AEC understood exactly what our school needed a space that was calm, practical, and inspiring for students and teachers alike. The whole process felt collaborative from day one, and the end result has had a real impact on daily school life.

James Carter
Private homeowner, Cambridge

Working with AEC was seamless. They listened carefully, challenged our thinking in the right ways, and delivered a design that just works — light, functional, and surprisingly cost-efficient. We couldn’t be happier with the result.

Ravi Patel
Director, Ashore housing development

AEC brought clarity and creativity to a complex residential scheme. Their technical knowledge and attention to detail kept the project on track and their team were genuinely great to work with.

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